Manual vs Automated Skills Tracking

Skills tracking software is a relatively new technology. Previously, individuals would have their own personal records of their skill sets and managers would keep track of this information themselves. The need for companies and project managers to have consolidated lists of employee skills has led to the creation of skills tracking software. These programs record the tasks employees have recently completed and update employee profiles with new skills learned, however many of them still require manual input. The issues that come along with current common practices can be prevented by using automated tracking systems.

Common Practices

  • Self-Reporting by Employees The most common way of skills tracking is for employees to keep track of their competencies themselves and report these to their managers.
  • Documentation by Project Managers  Oftentimes project managers will keep track of employee skill sets and what they are doing well to help assign future projects. 
  • Assigned Mentors to Track Skills Some companies will hire an individual or team whose job is to keep track of the skills of all the employees within the organization. This is similar to skills tracking software except it is done manually, is time consuming and can be very expensive. 

Issues with Current Practices

  •  Biases Although we may try to remain neutral, all humans are subject to personal biases based on opinions, past experiences, values and ideologies. These biases can be problematic and result in prejudice and favouritism when choosing teams.  
  • Cost Current skills tracking systems can be very expensive due to organizations having to hire someone to keep track of skills and enter them manually. 
  • Time Lost in Reporting Manual reporting is not efficient and requires a lot of time and resources that could be allocated in more productive ways. 

Automated Skills Tracking System

  • No Manual Updates With automated skills tracking systems there is no need for human intervention. As a task or project is completed, the system updates the skills inventory of the employees involved, keeping track of their projects, tasks and skills all in one easy-to-use software.
  • Source for Skills Insights and Analytics With the automation of skills tracking, it has never been easier to have insights and analytics on employee skills. At the push of a button it is possible to have an in-dept look at an employee’s skills, along with what projects and tasks they have previously worked on. This information helps to identify possible skill gaps and upskilling opportunities. 
  • Efficient and Cost Effective Automated skills tracking software is significantly more efficient compared to the traditional ways of tacking skills. It cuts on costs by only needing the software and not an employee, creates detailed reports within seconds and provides businesses with the opportunity to save their move invaluable asset: time.