Manual vs Automated Skills Tracking

Skills tracking software is a relatively new technology. Over the years people would have their own records of what they could and could not do whether it be on a resume, certificates, etc. often times managers would record this information using spreadsheets which  However nowadays you can get software to track these things for you. With most of these softwares you still need to input these skills manually, the main difference is that using the manual software, everything is kept neatly in one place. However, now there is software that can automatically do this for you and your organization. It tracks the tasks you have recently completed and will update your employee profile with skills you displayed in the task or project. There are some common practices along with issues with these current common practices that an automated skill tracking system can prevent.

Common Practices

Self Reporting by Employees
The most common way of keeping track of skills was employees stating which ones they had. They could either tell management about skills they learned and excelled at on a regular basis or whenever there was an opportunity to join a project or complete a task

Documentation by Project Managers
sometimes the managers, foreman and other management positions on a project will keep track of what employees are doing well. This then translates to future projects because the manager will be familiar with your skill. However, this does not demonstrate skills that the employee may have in other areas and can be misleading.

Assigned Mentors to Track Skills
In some organizations, they will hire an employee specifically to track the skills of specific employees. This is much like a skills tracking software except it is done manually, it is time consuming, and very expensive.

Issues with Current Practices

In any human made decision there is always bias. Even if you are actively seeking to make an unbiased decision, your subconscious mind will still make decisions based on past values and ideologies.

Currently trying to keep track of skills is very expensive due to it being done manually. Most companies need to hire an individual to keep track of the skills which can prove to be extremely expensive when compared with a software that can do it instantly and provide instant results.

Time Lost in Reporting
The current way of tracking skills is not efficient. It is not only costly to do, but it also takes a lot of time. Since everything is done manually it takes up more time for the company costing them more money as well as using resources which could be better used.

Automated Skills Tracking System

No Manual Updates
With automated skills tracking systems there is no need for human intervention. As a task or project is completed, the system updates the skills inventory of the employees involved, keeping track of their project, tasks and skills all in one.

Source for Skills Insights and Analytics
With the automation of skills tracking, it has never been easier to have insights and analytics on employee skills. At the push of a button it is possible to have an in-depth look at an employee’s skills, along with what projects and tasks they have previously worked on and how they did. Using this information it is also possible to identify skill gaps which then presents you with upskilling opportunities.

Efficient and Cost Effective
Automated skills tracking software is significantly more efficient compared to the traditional way of tracking skills. It cuts on costs by only needing a software and not an employee and it also supplies the reports wanted within seconds. Also, skills tracking software will only cost a company anywhere from $29-$999 per month! in terms of its efficiency, skills tracking software gives businesses the opportunity to save their most invaluable asset, time. in 2017, the Robin Hood Association  switched from manual t automated skills tracking and scheduling. they reported that their time spent on scheduling and assigning employees dropped by almost 75%!